HLTH USA 2026 | Meeting Room Build Guidelines
If you have purchased a private meeting room at HLTH USA 2026, you will be allocated a designated meeting room on Level 2 of the Venetian to build out your meeting room.
You or your contractor are responsible for ordering all services (electricity, internet, A/V, floral, furnishings, etc.) and ensuring the room's design and construction comply with all venue and show regulations.
📐 Please note the following venue & show regulations:
- Maximum Height Limits:
- Bassano Meeting Rooms: 8' h
- Veronese, Titian, and Bellini Meeting Rooms: 14' h
- Placement Requirements:
- All buildouts must be positioned at least 2 feet away from all walls.
- Items such as furniture, structures, or signage must remain within your contracted meeting room space. Placement in hallways or public areas is strictly prohibited.
- Fire Safety Compliance:
- Fire extinguishers, strobes, and fire alarm pull stations must remain fully visible and accessible at all times.
- Light control pockets and exit signage may not be obstructed under any circumstances.
- Other Regulations:
- Carpet-over-carpet installation must adhere to venue guidelines.
- No materials may be affixed or hung on the meeting room/facility walls.
🗂️ Build Plan & Insurance Requirements:
- Build Diagram/Plan:
- Submissions must include clear dimensions and indicate the placement of all walls, equipment, and furniture.
- All diagrams and renderings must be submitted for review by both Venetian and HLTH show management.
- Must adhere to all venue & show regulations.
- Outside Contractors:
- If your company plans to bring in the services of any independent contractors other than T3 Expo, you must complete the contractor form (linked below) as well as provide their Certificate of Insurance (COI).
- This is a mandatory safety & security requirement to permit contractor access to your meeting room during move-in and move-out. Contractors who arrive on-site and have not been registered will be required to provide this information, including their Certificate of Insurance (COI), before they are permitted access. This may lead to delays in your room being built out or access being refused if they cannot produce the documents required.
- Forms (please download and complete):
- Outside Contractor/EAC Form: CLICK HERE
- Insurance Coverage & Requirements: CLICK HERE
- Sample COI: CLICK HERE
📋 Submission Process:
Please submit all materials via email to sponsors@hlth.com and Da.Choi@venetianlasvegas.com by the submission deadline: FRIDAY, OCTOBER 9.
- Subject Line: HLTH 2026 Meeting Room Build Plan - [Company Name]
- Attachments: Upload all your materials as attachments in the email
🚦Clearance Process:
After materials have been received and reviewed, HLTH show management will contact the submitting individual with:
- Confirmation of receipt
- Any follow-up questions or required revisions (if needed)
- Build clearance if all requirements have been satisfied
- Reminder to order show services