Custom / Space-Only Build Regulations

📐 Basic Booth Requirements

• Walls: Closed sides must have walling at least 8 ft high.
• Flooring: Entire booth space must have flooring; consider a raised platform to avoid trip hazards from cables.
• Identification: Must clearly display booth number and company name.

Height & Structure Rules

• Inline booths (10’x20’):
  • Back wall max height: 8 ft.
  • Supplied with 8’ h × 3’ w clear plexiglass side panels (cannot be removed).
  • No graphics allowed on side panels.
• Island booths (20’x20’ and larger, aisles on all four sides):
  • Walling min height: 8 ft; max 12 ft without special approval (including platforms).
  • Max height: 20 ft to top of structure or hanging sign.
• Hanging signs: Max height 20 ft to top.

Open Side & Visibility Rules

• We request that no more than 1/3 of an open side is walled in (unless the side faces a feature, toilet, pillar, or catering area - with approval from show management).
• Over 1/3 walling on an open side is allowed if translucent or low height to maintain visibility for neighbouring booths.
• Reverse of walls over 8 ft must be dressed in white down to 8 ft.
• No graphics/branding on the reverse of any wall facing a neighbour.
• Any branding facing a neighbouring booth must be set back 3 ft from the shared wall.

Build Standards & Sustainability

• Custom builds and materials must comply with event rules.
• Contractors must follow EAC regulations and submit required documentation.
• Avoid single-use materials; sustainability information will be requested during stand plan approval.
• Booth must be structurally sound, safe, and able to be built/dismantled within the allotted time.

Electrical Rules

• Power must be ordered separately from Event Service Electrical.
• All power cords must stay within booth space — no running cords under aisles or outside allocated area.

📃 Plan submission requirements:

• A copy of the plan view, showing dimensions and positions of walling, features, major exhibits & demonstration areas. To include the height of any platform.
• Plan showing the location (and orientation) of the stand within the exhibit hall.
• Elevations with full dimensions, including full steelwork and staircase details (if applicable)
• Width and position of walkways within the stand
• Specification of materials used
• A risk assessment (to include fire hazards) - see (optional) template here and guidance doc here
• A method statement - see (optional) template here
• Onsite contact details for your stand builders/designers
• Certificate of Insurance - see here for more details
• Your plans should all include a reference of your stand name and stand number and be produced for this event, it is not permissible to submit information for past events.
• Only once you have received your authorization to build form can your stand plan be considered approved. It is therefore advisable to submit plans as soon as possible. Please be aware that once the authorization form has been issued, any changes or amendments to the build will need to be re-submitted for approval.
• If your stand is complex, in addition to the items listed left, you will also need to provide:
  • Structural calculations
  • Written confirmation from an independent structural engineer, with adequate professional indemnity cover, that the design is safe for its purpose

👷‍♀️EAC's

If your company plans to bring in the services of any independent contractors other than T3 Expo, you must complete and submit the EAC form and the EAC’s Certificate of Insurance through your sponsor portal task list no later than Friday, September 5. To submit the EAC form, please reference the designated task in your sponsor portal.

This is a mandatory security requirement to permit EACs access to your booth during move-in and move-out. EACs who arrive onsite and have not been registered will be required to provide this information, including their Certificate of Insurance (COI) before they are permitted access. This may lead to delays in your booth being built or access refused if they cannot produce the documents required.

Please also refer to Las Vegas, NV Labor Guidelines

☔️ Insurance

For Exhibitors: As a benefit for sponsors, HLTH will provide liability insurance that fulfils all insurance requirements for HLTH 2025. This coverage is exclusively available to exhibitors who have a direct contract with HLTH and T3 Expo. Exhibitors who meet the above criteria are not required to submit their own compliant insurance.

However, if the exhibitor hires an outside Exhibitor Appointed Contractor (EAC) for any services used other than the in-house general contractor that HLTH uses, they must comply with the below liability request.

All Exhibitor Appointed Contractors (EACs) must maintain the following insurance from the first day of their move until the last day of their move out at HLTH. No access to the floor will be granted without insurance coverage.

As a standard requirement for all our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits as stated below. Insurance coverage for Exhibitor Appointed Contractor is mandatory.

Such insurance shall include contractual liability and product liability covered with the following limits:

• COMMERCIAL GENERAL LIABILITY INSURANCE (Occurrence Form) covering bodily injury, property damage, products, and completed operations, and personal and advertising injury with minimum limits of one million dollars ($1,000,000) per occurrence. This policy shall include contractual liability coverage applicable to the indemnities assumed hereunder. If the policy has a general aggregate limit, either the general aggregate shall apply separately to this project/location, or the general aggregate limit shall be two times (2X) the required occurrence limit.
• WORKERS’ COMPENSATION INSURANCE with statutory limits as required by law and Employer’s Liability Insurance covering legal obligation to pay damages for bodily injury or occupational disease (including death) sustained by an employee with minimum limits of: $1,000,000 bodily injury by accident; $1,000,000 bodily injury by disease; $1,000,000 policy limit.
• AUTOMOBILE LIABILITY INSURANCE covering loss arising out of the ownership, maintenance, operation, or use of any motor vehicle, whether owned, hired, or non-owned, with minimum limits of one million dollars ($1,000,000) per accident for bodily injury and property damage. Appropriate endorsements should be evidenced if hazardous waste is to be transported – ISO MCS 90 and CA 9948 (Broadened Pollution Liability Endorsement).
• UMBRELLA/EXCESS LIABILITY INSURANCE policies must follow the form of the underlying primary policies (except Workers’ Compensation) with minimum limits of four million dollars ($4,000,000) per occurrence.
• All required insurance policies shall name as Additional Insured, Venetian Las Vegas Gaming, LLC, Expo and Convention Center, LLC, Grand Canal Shops II, LLC (GCS) and The Shoppes at The Palazzo, LLC (SATP) and each of their parent subsidiaries and affiliates and each of their officers, directors, agents, and employees as respects the conduct of the named insured(s) in or about the property of Las Vegas Gaming, LLC, Expo and Convention Center, LLC, GCS, and SATP.
• EACs must name HLTH, Inc. and T3 Expo, LLC as additional insured.

ℹ️ Resources

• Access & Deliveries
• Show Floor Plan
• If you require a tech plan of your stand space - please email sponsors@hlth.com
• Venetian General Contractor Guidelines
• Las Vegas, NV Labor Guidelines

🙋‍♀️ Contact

For any questions relating to your booth build or plan submission, please contact sponsors@hlth.com